Agencies lose more margin than they realize through everyday inefficiencies that slow or block value delivery. From excessive meetings to unnecessary revisions and approval bottlenecks, these hidden forms of waste quietly drain profitability, frustrate teams, and weaken client trust. By learning to recognize the patterns, agencies can start minimizing waste and reclaiming both time and margin. Eliminating everything isn’t realistic — but reducing it is transformative.

Bad meetings drain productivity, slow down teams, and create frustration across an agency — but most meeting problems stem from just a few fixable causes. When roles are unclear, teams are structured around projects instead of people, or meetings lack purpose, organizations end up overscheduling to compensate. By redesigning team structures, clarifying responsibilities, and adopting a simple P.O.S.T. framework, agency leaders can significantly reduce unnecessary meetings and give teams more time for meaningful work.